The purpose of this Candidate Privacy Notice is to inform individuals who inquire about and/or apply for employment with HSBC Bank USA, N.A. (“HSBC”) of the categories of Personal Information (as defined below) that we collect from candidates, how we’ll use that information, who we’ll share it with, the circumstances when we’ll share it and what steps we’ll take to make sure it stays private and secure.
About this Notice
HSBC = HSBC Bank USA, N.A., its banking and non-banking U.S. affiliates and subsidiaries and service providers (collectively, "HSBC ", "we", "our").
You/Your = Candidates and applicants (including their agents and representatives).
For purposes of this Candidate Privacy Notice, “Personal Information” is information that relates to an identified or identifiable person. Personal Information does not include deidentified, aggregated or combined information, which includes data that is not reasonably capable of identifying an individual or being linked to an individual.
Categories of Personal Information Collected
HSBC may collect the following categories of Personal Information about candidates when they inquire about and/or apply for employment with HSBC:
- Contact information, such as the candidate’s name, home and work address, personal and work telephone numbers, personal and work email addresses
- Job-related information and qualifications, such as the position applied for, previous job roles, education, qualifications, licenses, assessment results, and any other information a candidate may choose to provide in the candidate’s résumé and/or employment application (“Application”)
- National identification information, such as the candidate’s citizenship, any visa or other right to work information, passport information, driver’s license or ID card, social security number, and birth certificate
- Investment information, such as brokerage account statements and listings
- Political contributions, such as contributions to a state or local official’s campaign or to a state or local political party committee
- Diversity/Sensitive information, such as the candidate’s ethnicity/race, health, disability status, veteran status, gender and sexual orientation
- Results of background checks and screening, such as criminal records and education verification results
- References, such as opinions and comments of any previous employers or coworkers
Purposes for Using and Disclosing Personal Information
HSBC may collect, use or disclose the categories of Personal Information identified above for the following purposes:
- to evaluate the candidate’s qualifications for employment and suitability for certain job roles (to the extent permitted by law) and to verify the accuracy of the information the candidate provided on the candidate’s Application;
- to determine the candidate’s eligibility to work;
- to plan and manage the workload and business activities of HSBC, including but not limited to payroll administration, general personnel recordkeeping, staffing and employment, licensing and other regulatory activities, audit, security and access control, benefits administration, employee information systems, succession and contingency planning, pension administration, and the like;
- for the purpose of ensuring the security and integrity of its financial services, as well as the security and integrity of personal information relating to HSBC customers;
- to comply with legal and regulatory requirements, including to fulfill HSBC’s obligations to report to relevant government authorities;
- to establish or defend legal claims and allegations; and
- to seek advice from lawyers, auditors and other professional advisers.
Categories of Third Parties to whom we disclose Personal Information for Business Purposes
We disclose personal information for the business purposes described above. When we disclose personal information for a business purpose, we enter a contract that describes the purposes and requires the recipient to both keep that personal information confidential and not use it for any purpose except performing the contract.
We disclose your personal information for a business purpose to the following categories of third parties:
- Our affiliates.
- Service providers that act on our behalf, such as data storage providers, email providers, and advisors.
- Third parties to whom you or your agents authorize us to disclose your personal information.
The California Consumer Privacy Act (CCPA) provides California residents with the right to opt-out of the sale or sharing of personal information.
HSBC does not offer an opt-out from the sale or sharing of personal information because we do not engage in the sale or sharing of personal information as contemplated by the CCPA.
We do not knowingly “sell” or “share” information regarding children under the age of 16.
Retaining your Information
HSBC retains Personal Information collected for as long as we have a relationship with you or the business you represent, consistent with our record retention policies and as required by law.
Securing your Information
We take our responsibility to protect your information very seriously. We use physical, technical, and procedural safeguards that comply with applicable legal standards to secure your information from unauthorized access and use, alteration, and destruction.
Click here† to access a printable version of the Candidate Privacy Notice.
For California residents, visit our California Consumer Privacy Act Statement for additional information.
Review our Online Privacy Statement
Revised: December, 2022
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